College of Education Event Hub
Your starting point for planning successful events
Whether you’re organizing a student program, faculty event, alumni gathering, donor experience, or a College Signature Experience, this hub connects you with the resources, forms, and support you need.
Start a PACE Event RequestRequest Access to the College of Education Event Calendar
Event Planning Timeline
Planning ahead helps us support you better.
The following timelines are recommendations based on typical planning needs and university processes. Beginning early allows more time for coordination, marketing, logistics, and collaboration.
| I need to... | Resource | Recommended Timeline |
|---|---|---|
| Add my event to the College Event Calendar | Event Submission Form | As soon as your event is confirmed |
| Plan a new event or request planning assistance | PACE Event Request | 6–8 weeks before your event |
| Anthology supporter/sponsor paperwork | Internal Resources | 8+ weeks; required for any event receiving payment/gifts, or will have financial supporters |
| RSVP or Registration setup | Free vs. Paid | 4–6 weeks before your event |
| Request marketing support (graphics, email, web, social) | Marketing Request | 4–6 weeks before your event |
| Reserve a campus room | Ad Astra Room Reservation | As early as possible |
| Reserve an EDUC room | Room Reservation Request | As early as possible |
PACE Committee
The Programs & College Events (PACE) Committee is here to help.
PACE can assist with:
- Event planning and logistics
- Planning timelines
- Campus partnerships
- Marketing coordination
- Event resources
- Calendar coordination
- Volunteer planning
- Connecting you with the appropriate college offices
Event Planning Resources
Download tools to help organize your event from beginning to end.
College of Education Planning Resources
When is Anthology paperwork required?
Anthology paperwork is required any time your event receives an external payment, sponsorship, or in-kind gift to cover event expenses. This includes:
- Cash or check payments from a corporate or individual sponsor
- Vendor-donated goods or services with a monetary value
- External grants or awards designated for a specific event
Note: When in doubt, email emily.powell@ttu.edu before your event.
All Anthology-related paperwork must be coordinated with the Advancement Office at least 8 weeks before your event.
RSVPs and Registration
Texas Tech offers several options for event RSVPs, ticketing, and registration. Use the guide below to find the right fit for your event.
| Free Internal or External Event | Ticketed or Paid Registration | Sponsored Event |
|---|---|---|
| Free event with a straightforward headcount. No payment or ticketing needed. | Event with ticket sales or paid registration. Requires platform setup at least 6 weeks out. | Event receiving external funding, sponsorship, or in-kind gifts. Requires Anthology paperwork and Advancement Office coordination at least 8 weeks out. This allows gifts to be properly tracked and stewarded. |
| Use: How to Use Microsoft Forms — Watch the how-to video | Use: Contact wendi.weitman@ttu.edu to set up your paid registration platform. | Use: See Internal Resources & Anthology Paperwork |
College of Education Event Calendar
The College of Education Event Calendar is an internal planning resource for faculty and staff.
The calendar helps departments:
- Stay informed about upcoming College events.
- Avoid scheduling conflicts.
- Identify opportunities for collaboration.
- Increase visibility across the College.
The calendar is intended for events and programming that impact or engage the broader College of Education community.
It does not include routine departmental meetings, committee meetings, or individual office meetings.
Submit an EventRequest Calendar Access
Questions? Contact Our Team
The Programs & College Events (PACE) Committee is a cross-functional team dedicated to supporting meaningful experiences across the College of Education.
By connecting departments, sharing resources, and coordinating planning efforts, PACE helps create successful events for students, educators, alumni, donors, faculty, staff, and community partners.
For time-sensitive event questions, include your event date in the subject line for faster response.
Frequently Asked Questions
Do I have to submit every event through PACE?
We encourage faculty and staff to submit events to the College Event Calendar to increase visibility and help avoid scheduling conflicts.
What does PACE do?
PACE serves as the College's event coordination team, connecting event organizers with the appropriate resources, offices, and planning support.
Can PACE help me plan my event?
Yes. Whether you're planning your first event or coordinating a large Signature Experience, PACE is available to help.
Does PACE approve events?
No. PACE is a support and coordination resource. The committee does not approve or deny events.
What if I don't know where to start?
Start with the PACE Event Request. We'll help determine the resources and support your event needs.
College of Education
-
Address
Texas Tech University, College of Education, 3002 18th Street Lubbock, TX 79409 -
Phone
(806) 742-2377 -
Email
educ.webmaster@ttu.edu