ACADEMIC EVENTS
Need a Space for Your Event? We Can Help!
There are lots of places on campus where student groups and Texas Tech staff can hold events. If you want to reserve a room in an academic building, log in to Ad Astra with your eRaider account. There, you can see room details, check if it’s available, and send in your request.
Plan Ahead!
Most departments are requiring 3 business days (excluding weekends) to request building access before your event. This does not include the 1–2 business days to process your request. Please plan ahead.
Watch your email for a confirmation message. It will include your room info and important instructions. We hope your event is a success!
Student Organizations Fall 2026 Requests
Student Organization academic classroom requests will open on Monday, August 10th at 8:00 AM.
Student organizations must have fully completed all Campus Life registration and risk management compliance requirements for the 2026–2027 year prior to submitting any event requests. Compliance is required for approval, and organizations that have not met these requirements will not be permitted to schedule events on campus, in accordance with Texas Tech policies.
Please ensure that your organization’s 2026–2027 leadership and advisor information is accurate and up to date in TechConnect before submitting your requests.
Event Information
Requesting Events
All event requests are processed in the order they are received. Please be mindful
and
allow 1-2 business days for your event to be reviewed.
- How Do I Reserve an Academic space?
- Please visit Ad Astra Scheduling, click on the "Events" tab and then click on “Request Event.” For detailed instructions please see below:
- For How to Use the Calendar Features please select, Ad Astra Calendar Instructions.
- Detailed instructions on How to Request Events.
- Ad Astra How to Check Your Scheduled Event.
Event Guidelines
Instructional Programs have first priority.
Second priority is given to programs sponsored and conducted by:
- University Academic
- Administrative Departments
- Active Registered Student Organizations
Please do not advertise for your event until approval is granted and you have received
confirmation from our office.
Please review Operations Policy (OP) 61:41: Classroom & Facilities for Events for detailed guidelines.
Student Organizations
Non-Academic Space
- Dairy Barn (Reservations are accepted on a first-come-first-served basis with priority given to the Davis College of Agricultural Sciences and Natural Resources.)
- Frazier Alumni Pavilion
- Kent Hance Chapel
- Innovation Hub at Research Park
- International Cultural Center (ICC)
- Library (TLPDC Facilities)
- Charles Maedgen Theatre
- McKenzie-Merket Alumni Center
- Museum of Texas Tech University
- Outdoor Events
- Student Enrichment Center
- Student Union Building (SUB) (includes Allen Theatre)
- United Supermarkets Arena (USA)
Helpful Links
Resources
AD ASTRA EVENT SCHEDULING
- Ad Astra (Academic Classroom Event Request)
- How to Request an Academic Room for an Event in Ad Astra
- Ad Astra Calendar Viewing Instructions
- RRO Event Scheduling
- Weekend Building Access Request Form
OPERATIONS
Contact
Physical Plant Building
3122 Main Street
Lubbock, TX 79409
Phone: 806.742.4OPS (4677)
Email: operations.events@ttu.edu
Hours:
Monday - Friday
8:00 AM - 5:00 PM
Operations Division: Planning and Administration
-
Address
Mail Stop: 5091, Box: 45091, Physical Plant Building, 3122 Main Street, Lubbock, TX 79409 -
Phone
(806) 742- 4677 -
Email
operations@ttu.edu