As with everything else at Tech, bringing in a new staff member is a process. DO NOT WAIT UNTIL THE LAST MINUTE TO CONTACT THE DEPARTMENT BUSINESS MANAGER (Lori Walraven) for the correct steps to follow.

Read the Staff Recruitment Process flowchart below to understand the distribution of responsibilities for the Faculty Supervisor (you) and the Department Business Manager (Lori Walraven) throughout the hiring process. Remember that you will need to provide:

• All of the required interview feedback information for each candidate
• A minimum of three references contacted for each candidate

Staff Recruitment Process

Interview Feedback Form

Reference Check Form

As with everything else at Tech, bringing in a visiting scholar is a process. DO NOT WAIT UNTIL THE LAST MINUTE TO CONTACT THE DEPARTMENT BUSINESS MANAGER (Lori Walraven) for the correct steps to follow.

Visiting Scholars (short term) to be paid from your funds:

• These appointments will be considered a “Direct Hire” which requires prior approval
• Contact the Department Business Manager (Lori Walraven) to begin this process
• They will also need to check in with the Office of International Affairs at oia.immigration@ttu.edu  in order to update their paperwork

Visiting Scholars who will NOT be compensated during their time here at TTU:

• They will need to check in with the Office of International Affairs at oia.immigration@ttu.edu in order to update their paperwork
• They will need to contact the Department Business Manager (Lori Walraven) to complete the TTU Biographical Form in order to be entered into they system as a “non Tech employee”
• You will need to notify the Department Business Manager (Lori Walraven) when this individual leaves campus in order to end their appointment

Who to Contact

• Ericca Soto (Lead Administrator) is your contact for all new student appointments for on campus faculty located in Bayer Plant Science Buildings, Greenhouse, and Farm
• Deidra Howell (Program Manager) is your contact for all new student appointments for Dr. Krishna Jagadish & Dr. Impa Somayanda’s research programs
• Deanna Galvan (Lead Administrator) is your contact for all new student appointments  for IGCAST
• Liz Lindsey (Lead Administrator) is your contact for all new student appointments for FBRI

Student Assistants

1. Email the following information to the designated contact listed above:
   • Name of Student
   • R#
   • Rate of Pay
   • Funding Source
2. The designated staff will then reach out to the student to arrange for the student to complete the New Employee Paperwork.
3. Once the New Employee Paperwork has been completed and the student is in the system, an email will be sent to the faculty/staff supervisor with details concerning their employment with TTU.

Grad Students on Assistantship

1. Once the grad student has applied and been accepted, an email is sent to each staff responsible for appointing students notifying them of the new students.
2. Each designated staff will email the student and copy the faculty supervisor with additional information concerning the process for foreign and domestic students. The email will also include the student's annual salary and estimated fee waiver information.
3. Foreign students will be directed to contact the Office of International Affairs.

PLEASE NOTE – It is mandatory that all foreign students are in the United State before they can apply for a Social Security Card. Please plan their arrival accordingly.