Business Manager

Requisition Number: 41323BR

The College of Media & Communication at Texas Tech University is looking for a Business Manager to join our team. 

Position Description

Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgment to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator.

Major/Essential Functions

• Directs, plans, coordinates and supervises the operation and activities of a specialized unit or small department: develops and implements policies and procedures, administers the budget, organizes tasks and sets priorities. Serves as liaison with university personnel and community at large. Works under general supervision with broad latitude for initiative and independent judgment.
• Serves as manager of college financial and budgetary processes to ensure fiscal responsibility and strategic management of financial resources. Duties to include, but not limited to the following: oversees account reconciliation on a regular/monthly basis, prepares and submits necessary budget paperwork for appointments, budget transfers, and revenue forms. Manages the annual budget prep process to include successfully closing the current fiscal year records and setting up the next fiscal year reporting. Responsible for providing reports for the college's annual Budget Hearings and ensuring accuracy of all financial reporting.
• Provides oversight of all college appointments, to include verifying correct salaries and FOPs of faculty & staff, reviewing college ePAFs, and processing labor redistributions to ensure all funds are spent correctly and spent each year. Prepares semesterly graduate payroll spreadsheets to verify appointments and assign appropriate FOPs to ensure all funds are used appropriately and spent each year. Responsible for the submission of all college-level administrative appointment stipend ePAFs, as well as faculty appointments on grants/endowments. Provides oversight for all graduate, adjunct, and overload ePAFs for the college to verify FOPs and general appointment details.
• Provides oversight for all college budget/procurement needs and maintains budgetary processes, to include but not limited to the following: deposit/cash handling procedures, scholarship awarding procedures, cost transfers, labor redistributions, etc. Responsible to ensure all staff members assisting in procurement processes are trained and supported as needed. Responsible to ensure that all scholarship accounts are set up in the STS system and provide scholarship budgets to the Scholarship Committee to ensure that no scholarship is overspent.

   

Occasional Duties

• Responsible to provide upper-level reporting to the Associate Dean for Administration & Finance to include but not limited to budget reports, academic reports, graduate office reporting, and revenue and expense projections. Oversees records in QuickBooks to ensure accurate reporting for purchasing,
  departmental budgets, grants, graduate office budget, research, etc.
• Assists faculty with internal and external grant funds to include but not limited to working with ORS/FST to establish new grant FOPs as needed; create budget reports to assist the PIs; ensure that all PIs know and follow TTU policies and procedures; and serves as the effort coordinator for the college. Provides oversight of all procurement and payroll processes as needed related to research
  grants, including but not limited to the: expenses on the grant FOPs, paperwork for research participant payments, faculty, and student payroll, etc.

Required Qualifications

Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

General accounting practices and procedures. Course work in accounting. Organizational skills. Ability to manage multiple tasks. Excellent written and oral communication skills, including ability to communicate financial information professionally, clearly, consistently, and transparently to non-financial experts. Excellent word processing abilities. Knowledge of MS Word; MS Publisher; MS
Outlook; MS Excel.

5-7 years of TTU accounting work. Working knowledge of the TTU financial system.

Application Procedure

Please include your cover letter and resume with your application. Candidates must apply online  at www.texastech.edu/careers, referencing the Requisition Number 41323BR.