Rawls Event Calendar Submission Guidelines

 

The Rawls College of Business Event Calendar is the official Rawls College event calendar and provides a consolidated listing of official events happening at the college. By promoting lectures, cultural events, student organization events and other activities, the calendar encourages communication within both the Rawls College and Texas Tech University and fosters community participation at public events. The Rawls Event Calendar also provides more comprehensive information about the Rawls College to the external world in support of academic, research and other strategic objectives.

To submit an event, please visit the RawlsConnect SharePoint - Events & Engagement tab. Events may be submitted by Rawls College of Business faculty and staff only.

If your event is hosted by or sponsored by Rawls, you'll only need to submit one form. That single submission will notify Campus Events and add your event to the Rawls Event Calendar, so there's no need to submit a separate Campus Events form.

Definition of an "Event"

Events include academic deadlines, lectures, workshops, meetings, training programs, as well as cultural, sporting and social functions. They may include on-campus events or selected off-campus events sponsored by a Rawls College entity (e.g., department, institute, center, registered student organization, etc.).

These events may be open to the general public, the Texas Tech community or a segment of the Texas Tech community. All submissions must adhere to TTU Operating Policies and Procedures, including TTU IT Security Policies, specifically the University Acceptable Use Guidelines.

For outdoor events, you will begin with the Rawls Event Calendar form and will then be directed to complete the Grounds Use process required to reserve the outdoor space.

For indoor events, submitting the Rawls Event Calendar form does not reserve a room. You must separately contact Support Services or Stephanie Bohn to complete your room reservation.

For indoor events, enter Rawls College of Business as the location. A separate box will appear for the room number.

Posting an Event - Guidelines

• You must have a ttu.edu email address, and you will be required to supply your eRaider username and password.  If you need technical assistance, please contact IT Help Central at (806) 742-HELP (4357).
• All announcements must be submitted by a Texas Tech University faculty or staff member. Student organization events must be submitted by an advisor.
• Before submitting an event, reserve your desired space through the form on RawlsConnect SharePoint.
• Events must be entered into the calendar at least one week prior to the actual event date, unless an exception is granted based on unusual circumstances. Likewise, events cannot be entered more than one year prior to the event date. Exception requests can be sent to campusevents@ttu.edu.
• Specify who can attend the event if it is not open to the public or to the entire Texas Tech community. Include the location of where the event will take place. Be sure to proofread your submissions for any errors.

Tips

• Before submitting an event, make sure it has not already been posted. The easiest way to do this is to check the date of your event. Note that the calendar is automatically populated with certain events, deadlines and other entries.
• Two images are required at submission. The first image to upload will be the event banner. The second is the thumbnail. A template is available in Marq to create your own, or general Rawls College graphics are available in RawlsConnect. You can also request custom graphics by submitting a marketing request.
• Remember, your event will "share the stage" with other events in the calendar. Use language that will explain your event to someone who knows absolutely nothing about it. Include as many details as possible: contact information, resource links, restrictions, cost, location, time, etc.
• Make your titles descriptive. For example, rather than "Lecture," use "Alumni Lecture Series: Dialogues and Adventures; Jerry Rawls, CEO."
• Elaborate on the event in the description field, but try not to repeat the same information from the title.
• Be specific when entering the timeframe of your event. The system can incorporate multi-day events as well as recurring events.

Pending Events

Submitted events are queued for review by a calendar administrator. If you need to make changes or cancel an event, email madilmil@ttu.edu and CC campusevents@ttu.edu.

Cancellation Policy

If an event is rescheduled or canceled, email madilmil@ttu.edu and CC campusevents@ttu.edu as soon as possible.  We also recommend that you alert the Texas Tech Community by posting a message on TechAnnounce.