2023-2024 Requirements

Fellowship recipients, both full and part-time, have requirements that must be completed during the award year. Information is electronically distributed to recipients based on their individual funding.

The section below outlines the requirements that will need to be met for the upcoming academic year.  Students must submit applicable requirements each year you receive support from the Graduate School.  Your new/continuing award notification will include which requirements relate to your particular funding.  The timeframe for completing these requirements is September 1, 2023 – August 31, 2024 (except the thank you note submission, which must be submitted by July 15, 2023).  

We will have a fellowship information/orientation session at the beginning of the fall semester that will go into more detail on each of these items (dates and times will be distributed as the fall semester nears). 

 

This summer 2023:

• Thank you note submission - can be submitted beginning June 1st
  • Please click here to review our donor bios in order to customize your thank you note.
  • Electronic submission at http://gradwebprod.ttu.edu/awardtracker by July 15, 2023
    • The online system will ask you to include information about your personal and academic background, community service activities you have participated in, what brought you to Texas Tech University for your graduate study, career goals/research, and how this fellowship will assist you.

2023-2024 Requirements - The time frame for completing these requirements is September 1, 2023 – August 31, 2024.  Requirements listed below are for informational purposes only at this point.  Please do not submit any of the information below prior to September 1, 2023.  Anything completed before September 1, 2023, will not count towards requirement completion. 

• Submission of one (1) application for external fellowship/grant support (only applies to full time fellowship recipients; not part-time)
  • We have a variety of resources to help you find external fellowships and scholarships.  Our website has links to an internal database as well as external databases such as Funding Institutional, grants.gov, and a few other places that will be helpful.  These sites are free to you as a Texas Tech student and are where you should look first.  If you cannot find anything on these sites, Google may be helpful.  You may also find something by speaking with your advisor or department as they may know something that would be good for you in your field.  Most funding (scholarship, fellowship, travel funding, grants, etc.) from an agency outside of Texas Tech would fulfill the external fellowship requirement. If you find something and want to verify that it will count, you can always email us and ask.  We will be happy to verify before you apply.  
  • Once you identify the external fellowship you wish to apply for, you need to submit your application to the graduate school website at http://www.depts.ttu.edu/gradschool/financial/submit.php for approval.  After you submit this, you will still need to submit the information to the external funding agency. 
    • As a reminder, all eligible domestic Distinguished Graduate Student Assistantship and Recruitment Fellowship recipients, must submit an application to the NSF Graduate Research Fellowship Program.  You should have received an email from our office regarding the formation of writing groups that will aid you in the development of a competitive NSF GRFP proposal for the upcoming cycle.  For more information, please contact gradfellowships@ttu.edu.  
    • For your reference, here is information about the program National Science Foundation Graduate Research Fellowship (NSF GRFP).  Here is a link to an informative session for more information
    • New students not eligible for the NSF GRFP will need to make plans to identify another external funding agency to apply to meet your funding requirement.
• Attend three (3) Graduate School sanctioned professional/career development activities 
  • The professional development workshops must be sponsored or co-sponsored by the Graduate School. These events, which can be found here https://portal.grad.ttu.edu/events/.  Online workshops are also available (primarily for distance and part/time students) - https://www.depts.ttu.edu/gradschool/ProfessionalDevelopment/DistanceEd.php
  • Once you attend an event, you must record your attendance with the Graduate School to receive credit.  These events will be submitted at http://gradwebprod.ttu.edu/awardtracker.  A sign in sheet at an event does not record your attendance so please make sure you fill out the information at the link provided.
  • Part-time fellowship recipients must complete two (2) professional development events
• Community Service (requirement only applies to United Supermarket Fellowship Recipients)
  • While on this fellowship, you are required to participate in two (2) community service events/activities annually.  The community service activity can be of your choosing.
  • This list may be helpful in identifying an organization to complete your community service events/activities.
  • Once you have participated in a community service event, you must record your attendance with the Graduate School to receive credit.  These events will be submitted at http://gradwebprod.ttu.edu/awardtracker 
• Attendance at annual Donor/Recipient Fellowship Reception – Thursday, October 12, 2023, 5:30 – 7:30 p.m.  
  • More information will be distributed as the date approaches.
  • Provides donors a chance to personally meet the recipients, and gives student recipients an opportunity to thank their donors.  

 

Fellowship Requirement Orientation Presentation

• Fellowship Requirement Orientation Slides

Please record all requirements in the Fellowship & Award Tracking Portal

Questions: gradfellowships@ttu.edu

Students are typically only allowed to receive one scholarship/fellowship from the Graduate School.  At the Dean's discretion, this limitation may be waived.

If a student receives support from an external funding agency, internal support from the Graduate School may be adjusted.

Please note that students in excess of 99 hours are not eligible to receive Graduate School funding support.  The Texas Legislature has capped fundable graduate study at 99 doctoral hours for most programs and may impose sanctions upon universities permitting registration for excess hours. Doctoral students with more than 99 doctoral hours may be subject to pay out-of-state tuition, regardless of residence status. The maximum time allowed for completing the doctoral degree is eight years from the first doctoral semester or four years from admission to candidacy, whichever comes first. The Graduate Dean must approve exceptions or extensions in advance.

Office of Graduate & Postdoctoral Fellowships

Administration Building 328
P.O. Box 41030
Lubbock, TX 79409-1030
Phone 806.742.2787

More Information

To find out more information about Graduate School scholarships and fellowships, email gradfellowships@ttu.edu