Texas Tech University

Materials Shipping

Regulations

The United States Department of Transportation (DOT) and the International Air Transport Association (IATA) require that certain materials be packaged and identified when transported.  These regulations apply to any Texas Tech personnel (faculty, staff, or student) packaging or presenting regulated chemical or biological materials for shipment.  

These regulatory bodies require that individuals shipping these materials receive training pertinent to the nature of their involvement in the transportation of these materials.  There are civil penalties for training violations [49CFR171.1(g)].  Please contact EHS prior to your shipment to confirm or establish training requirements.  Refresher training is required every two years.

Shipping of regulated materials is addressed in TTU OP 60.13 and the University Laboratory Safety Manual.  Texas Tech personnel are required to notify EHS of all shipments of chemical and/or biological materials at least two business days prior to shipping a package.  Shippers are required to purchase their own packaging.  If packaging is reused, it must meet the requirements for the materials as outlined in the applicable regulations. 

Examples of commonly shipped materials subject to the regulations include items shipped on dry ice, lithium batteries (with or without equipment), preserved specimens, human samples and other chemical and biological materials.

Permits and Documentation

Transporting certain materials may require permits or additional documentation that will need to accompany the shipment.  Potential documentation includes permits, material transfer agreements (MTA), Safety Data Sheets, packing lists, etc.  To execute an MTA please contact Cui Romo in the Office of Research & Innovation.

Items offered for international shipment will be reviewed by Export Control.  At minimum, a Customs Declaration Form with schedule B number and packing list must accompany international shipments.  The shipper should work with the recipient to make sure the package meets that country's transportation requirements. 

Procedure

The following steps should be taken before shipping any potentially regulated item:

  • Contact EHS.  EHS will work with you to determine if your items are subject to the regulations and if so, provide training and guidance on packaging, documentation and agency permits required for your shipment.  Regulations are regularly updated so it is important that even experienced shippers contact EHS for consultation periodically.
  • Procure packaging for your shipment.  EHS is happy to provide any required labels when needed, but the shipper must provide proper packaging.  It is advised that new packaging materials be purchased for the shipment of regulated items.
  • Submit the Material Shipping Form two business days prior to shipment.  This form notifies EHS that potentially regulated materials are leaving the University.  EHS will contact you about your shipment to make sure that you have training, packaging and documentation in order for your items.  Submitting this form in a timely matter facilitates the prompt shipping of your item. 
  • Drop off your package at MailTech.  In order to address any last minute issues, EHS encourages shippers to bring their package(s) to MailTech.  Personally delivering your package to MailTech allows EHS personnel a final review of your packaging, documentation and labeling so that your shipment is successful.

Ready to Ship?

Material Shipping Form

 

 

Environmental Health & Safety