TCVPA Research
faculty external research resources

Grant Assistance for Faculty

Individual consultations and grant workshops are available to support faculty throughout the grant-seeking process. These sessions are designed for faculty at all stages of their funding journey, whether seasoned applicants, returning RCAA candidates, or first-time explorers.

• Grant Resources and Support

Resources

International Research Resources

please view this website. If you woud like assistance connecting on any of these resources, know that we are here to assist.

• Click International Affairs – Faculty Resources to get started.

Engaged Research Resources

• Engaged Research Resources

Steps to Take to Initiate an External Grant Proposal

We are committed to a collaborative approach that supports successful and timely grant submissions. To help ensure a smooth proposal development process, please follow the steps below:

• Share your interest in external grant needs with Associate Dean Ivy Walz and the Director of Grants & Innovation, Geneva Aragon-Allen along with your Director or Chair.
• Our office serve as a liaison between you and the Office of Research Services. The Director of Finance and Administration, Maria Castro, will also serve to consult and advise on the budget.
• When ready, share a request for proposal (RFP) with the Director of Grants & Innovation, Director/Chair, and Associate Dean Ivy Walz.
• The Director of Finance and Administration, Lyn Jackson, will also serve to consult and advise on the budget.

Important Deadlines

Please note that by collaborating on project proposals and budgets with the Director of Grants & Innovation early, she can provide adequate time and dedication to your project.

It is understandable that in some instances opportunities may become known later, but in all cases, the Dean's office and ORS must complete a full and comprehensive review prior to submission to the sponsor; therefore, proposals are required to meet the following internal deadlines:

BUDGET SUBMISSION DEADLINES

1. The budget draft must be submitted to your School Director/Department Chair and Dean no less than 10 business* days before the sponsor deadline. Send drafted budget and a project description to the Director of Grants & Innovation, Geneva Aragon-Allen and the Associate Dean Ivy Walz who will facilitate this required review. The budget must include any proposed cost share, teaching buyouts, teaching assistants, and subcontractors.
2. The approved budget must then be submitted to ORS no less than 5 business* days before the sponsor deadline. It will then be reviewed and finalized by ORS.

*This is to ensure that all necessary planning steps can be accommodated. Late or last-minute proposals may be rejected.

COMPLETED PROPOSAL SUBMISSION DEADLINES

1. A completed proposal must be submitted to the School Director/Department Chair and Dean no less than 5 Days before the sponsor deadline. Send completed proposal to Director of Grants & Innovation, Geneva Aragon-Allen and Associate Dean Ivy Walz who will facilitate this next review.  A completed Proposal will include:
   1. All documents required for submission such as cover letter, abstract (or project summary), project narrative, budget, budget justification, biographical sketches of key personnel, current and pending support, facilities and equipment, letters of support, etc.)
   2. In addition, a complete submission will include applicable supporting documents (e.g., cost share documentation, subcontract documentation, compliance certifications, etc.)

 

Important NOTE for LIMITED SUBMISSIONS

WHAT IS A LIMITED SUBMISSION?

Many funding agencies issue requests for proposals that limit the number of applications they will accept from an institution. Texas Tech University has established a process to identify limited submission opportunities and internally select applicants to submit full proposals in response to a particular program based on the sponsor's restrictions.

Before speaking with ORDC on limited submissions or ORS regarding the grant in general, the faculty must first contact Geneva Aragon-Allen to make her aware of the interest and potential intent. Please place a Link to Limited Submission Steps Here:

• Steps for Limited Submission Grant 

Procedure & Timeline for Limited Submissions

1. Email the Director of Grants & Innovation to express interest and potential intent to submit.
2. Set up a meeting after step 1 – aim for a 3-day turnaround period.
3. The Deans Office will be made aware of all faculty interested in a limited submission to ensure all interested parties are known.